The #1 WordPress Theme & Visual Page Builder, The Best Theme for Bloggers and Online Publications, The Ultimate Email Opt-In Plugin for WordPress, Posted on April 19, 2020 by Haley Walden 1 Comment. Your email address will not be published. Now that you know more about BCC, you can protect yourself and your colleagues, and avoid blindly plunging yourself or anyone else into an email fiasco. By the end, youll never worry about when to CC and BCC again. Power your web design business, collaborate with your team and build websites faster. These days, BCC isn't just for email. "Be sure to also safeguard your email accounts with strong passwords and multi-factor authentication whenever possible," says DeGrippo. 7. Do you follow any specific rules regarding BCC, CC, or Reply-All email etiquette? If so, some addressees will not receive your message. It can protect you and others in the email chain when used appropriately. However, they are less sure about the two other options: CC: (carbon copy) and BCC: (blind carbon copy). Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. Refresh if you want to submit another email. It could be as simple as saying that you are adding B to the CC line. He's written about technology for over a decade and was a PCWorld columnist for two years. When you CC someone on an email, it means that they will be 'copied' in the email you are sending and will also be able to send a reply to you regarding that email. If you do want to use it, include any addresses who are indirectly involved in this field. It's the most common choice, making it the most suitable in your writing. However, if Bob replies, Jake wont get a copy of Bobs reply. When should you BCC, CC, or Reply-All, anyway? A petty employee can also use it to expose a coworker to their boss. Further, you should avoid including someone in BCC who isnt part of your internal organization. "Cc" stands for "carbon copy," and is included in nearly every email. Theyll also be able to see the email address of every other recipients in the To and CC fields. Using BCC is often reserved for sharing with your boss a tricky customer communication, or sending an email to lots of people where you don't want each one to see the other's email address. Limit back-and-forth exchanges. You want to send a copy of an email to a large number of people. Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. Turn off the Auto-Complete List. CC and BCC are both ways of sending copies of an email to additional people. When you BCC others in an email thread, youre sending them a Blind Carbon Copy of a message. Check out, How do we manage this option? Or you can put some (or one) in the "To" spot and CC the rest. That's a major breach of trust. In other words, the fields CC: and to: are essentially the same thing. Note that there's also an option for "BCC," or "blind carbon copy." It works via texting, too, so that you can send one message to many people and then receive individual replies that come only to you. Can Email Recipients See CC? The difference between the fields is that the primary recipient or any other recipient will not know that you BCCd someone on the email. Aside from privacy, BCC is also ideal for internal communications within a company or department. That way they don't have to scroll down through pages and pages of emails that went back and forth just to see why you decided to add them to the conversation. Or can they only view messages from the point when they were added? To send the same email separately to various users in Outlook follow the guide below. Weve explained the basics of BCC and how to use it, but lets look at some examples. There is no way to do it. - Gmail Community. This kind of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps into the WiFi network traffic. How to Send Same Email to Multiple Recipients Separately in Outlook. The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. For example, if you have bob@example.com and jake@example.com in the BCC list, neither Bob nor Jake will know that the other received the email. When in doubt, hit Reply and dont CC. BCC is like secretly sending an email to someone. Please copy/paste the following text to properly cite this HowStuffWorks.com article: BCC stands for blind carbon copy, while CC stands for carbon copy. Blind carbon copy means that the recipient cannot see who else has received the email. What do I put for CC on email? Your typo could result in someone else's valid email address. Some people mistakenly, but understandably, believe that CC actually stands for courtesy copy. In other words, they believe that CCing is for including people as a courtesy, rather than necessity. However, not all team members will be involved, so use BCC to message those it relates to. To get around the first problem, fill in the To field. Use Email services for email marketing campaigns. In these instances, all recipients are visible. Using cc means that you send the email to another person or other people in addition to the primary recipient or recipients. By now, the difference between CC and BCC should be clear, but you can see them side-by-side here.. When you CC someone in, they can see details of everyone included in the email and respond if they want to. Oct.14 2001 - 2006 tday. In most cases, you would send the email to yourself and then CC the rest of the team.. You can see some reasons why you may want to CC someone in an email below. In this case, you would want to forward or summarize previous correspondences. Email service will generate statistics for you, and keep track of your customers interests, best delivery times, etc. It is recommended that you only use Bcc to communicate with recipients on an infrequent basis. Secondary recipients (CCd or copied recipients) will receive emails and all included attachments. This might be because of GDPR. To complete the CC field in Gmail: Click Compose to open a new message. CC is often used as a verb, as in I CCd him on the email., Image Credit: Holger Ellgaard on Wikimedia Commons. Theyre involved in the email, but its not directed at them. Customize all link previews to get up to 60% more clicks. You can also add multiple people to the To field. Then, you can CC the people who were present. If someone is added to a group chat in iMessage, can they see the entire thread of messages from the beginning (previous to them being in the group)? What Is a PEM File and How Do You Use It? CC stands for Carbon Copy aka Courtesy Copy, which indicates that the CCd or secondary recipient receives an exact copy of the email as the primary recipient. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. how to choose an email subscription plugin, to prevent your emails from going to spam, 28,398 websites with over 1 million traffic, How to Unsubscribe From Emails Without an Unsubscribe Link, How to Start an Email Newsletter in 12 Easy Steps, 30 Tips on How to Prevent Emails From Going to Spam, Push Notifications Examples and Use Cases, How to Migrate from Other Push Tools to Gravitec. You should only Reply-All to an email when youre sure your reply is relevant to everyone in the thread. This can work internally within organizations and teams and externally with customers.. In spite of these issues, there are some very good reasons to use BCC. After all, if you're purposely hiding the fact that there are BCC recipients, maybe you should question your motives. Specifically, if the email is part of a mass message, all the recipients probably dont need to receive a copy of your question to the sender. When you purchase through our links we may earn a commission. However, there are times when we dont want to show all of the addresses to our recipients. Ah, the dreaded Reply-All. Gmail. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). It is very similar to CC in this sense. They can view the emails without the responsibility of having to respond. Youll have to keep them in the loop if youre BCCing them. "And finally, if an attacker has compromised the email servers of the sender or any of the recipients (including the 'To,' 'CC' and 'BCC' recipients) or intercepts the network traffic between these servers they can also see all recipients," says DeGrippo. Thank you! Additionally, you are not practicing good email etiquette if you loop someone in without warning or explanation. In other words, weve all seen someone use bad email etiquette. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our site and identify repeat visitors to our site. Or you are updating your team on the progress of a project.. The best times to "Cc" someone are when they're not the main subject of the email, but still want to know what's going on in the conversation. Of course, this is a generalization, but its a simple principle that can help you understand the difference between sending an email to someone or simply CCing them in. You can address the email newsletter to yourself and then BCC all recipients into the message. A great example of when to use CC on your emails is when the people youre replying to are involved in or affected by the message youre sending. For example, A sends an email to C and D. C replies to the email, and D replies as well, but CCs E and F. Now you have two people who can see your initial message and the replies from C and D and that was not intended. Copies of the e-mail will go to all those listed in the CC. If a BCC recipient hits reply all, the original sender will receive the reply and other normal recipients will get a CC. The World's #1 WordPress Theme & Visual Builder. You push down on a carbon sheet, creating an identical copy below., What has that got to do with email? Quick tip: You can send an email exclusively through carbon copies. Note: You can't turn off the Other Suggestions list. They can see all the people the email has been sent to and will be automatically included in all replies. You have access to delivery reports and campaign statistics. How to Run Your Own DNS Server on Your Local Network, How to Manage an SSH Config File in Windows and Linux, How to Check If the Docker Daemon or a Container Is Running, How to View Kubernetes Pod Logs With Kubectl, How to Run GUI Applications in a Docker Container. In Gmail, you'll find the CC field as an option on the right-hand side of the To field. If you CC someone can they see previous emails? Your contacts will not see each other! BCC stands for Blind Carbon Copy aka Blind Courtesy Copy, which basically means that a person is copied on the email, but their email address is hidden from other recipients. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. Chris has written for. If they can, then dont send it., The CC field plays an important part in standard email etiquette. 200, The sender's mail server is able to do this because it sends a different copy of the email to each address, whe. Can CC see replies? How to Send an Email to Undisclosed Recipients From Gmail. While "To" and "Cc" recipients will receive replies going forward, "Bcc" recipients won't. They'll only receive the initial email. We use cookies to analyze site performance and deliver a better experience for visitors. Click it to open a new line for CC recipients. Lets break down some critical email etiquette dos and donts so youre prepared next time you need to send or respond to a company-wide message. Google Goes Incognito With Vanishing Gmail. CCd people get the email just like people in the To field, and have all the same power and visibility. Step 2: Tap the three-dotted menu icon next to the name of the sender. In this instance, your boss will be expected to respond.. Bobs email program cant see that Jake ever received the email, so it doesnt send him a copy of the reply. If you are CC'ing someone in the middle of an email conversation, it's usually good etiquette to "fill them in" on the back story so far. CC stands for "carbon copy," while BCC stands for "blind carbon copy.". Lets say youre having ongoing difficulties with a colleague or a third-party vendor. Sending out . Recipients of these emails will be able to see all the 'To:' and 'CC:' recipients. They are also not included in the conversation should it be continued. The downsides to BCC-ing someone are a bit more intense than CC. When writing an email, you can "Cc" someone to send them a copy of an email you've sent to someone else. For example, if you have a mailing list with a large number of people, you could include them in the BCC field. These days, an email CC means you sent a copy of a message to someone other than the direct recipient - it's an easy way to keep vested parties in the loop on a subject. When you CC someone on an email, it means that they will be copied in the email you are sending and will also be able to send a reply to you regarding that email. These days, the "Cc" feature lets you send someone a digital copy of any email that's been sent to someone else. Can Power Companies Remotely Adjust Your Smart Thermostat? And if you put multiple people into the "Bcc" field, none of them will know who else received the blind copy either. Just enter emails into the "Cc" and "Bcc" fields without putting anything in the "To" field, and it'll still send. GDPR: We use cookies to analyze and understand user behavior so we can improve our website. Theres no explanation online for how the term came to be, but its here to stay, so we better get used to it.. At that point, you can notify the customer that youre including your manager in the conversation, and let the two of them take it from there. It should soon become clear how it all works! CCd people often end up in the middle of extended email threads, whether that was the intention or not. Usage of a cookie is in no way linked to any personally identifiable information on our site. Add this name to your email address, and enter it into the To field. Most people know what happens when they address mail TO: people when creating a new message. This protects both you and your recipients from privacy violations. When you send an email to someone, you want action. Though these terms may have been immediately obvious when email was invented, they're antiquated today. This wont necessarily guarantee delivery to all recipients, but it does increase your chances. How to send a mass email and hide recipients in Outlook with the Undisclosed Recipients feature: Lets find out how to set the Undisclosed recipients contact in Gmail. But, in this case, those who receive the email will not be able to see everyone else who received it. 4. Carbon paper was placed between two . So, for example, if you emailed a subordinate at work about being late to the office and BCC'd your own boss to show her that you were being diligent about tardiness, your subordinate wouldn't know that her lateness was being pointed out to your own superior. However, the sender and all other recipients will receive the reply if the tertiary recipient replies to the email using the Reply All option. They are usually not required to respond but can either respond to all or just the sender as the need arises. This means that the other recipients will not be aware, and the tertiary recipient will not be included in future emails in the thread or conversation. with customers), you should consider using bulk email services. Your email address will not be published. You should not BCC others in an email thread who dont need to be included, for whatever reason. Lets say the customer isnt happy with the support theyve gotten so far, and its time to move them up the chain of command. DO seek consent wherever possible it's better to be safe than sorry, and asking for direct, affirmative permission to contact someone via email is the most secure . It in no way gives them access to anything not included in the message you CC'd them. Set the name 'Undisclosed recipient' for the address you want to use for bulk emails as sender. The CC field is for sending a copy to other interested parties for their information. A BCC, on the other hand, is a blind carbon copy. Yes, they cannot see BCC. Simple right? 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